Responsibilities

 

Under the direct supervision of the Associate Director of Programming, the Aquatics Coordinator manages the planning, development, and fulfilment of aquatic recreational programs, overseeing the branch budget and ensuring adequate staffing through supervisory duties and the management of payroll. This position is responsible for the operation of the swimming facility throughout the week and general facilities during the weekend. 

Essential Functions

Recruitment/Staff Development:

•    Recruit, hire, train, evaluate and supervise 25 student Lifeguards
•    Create, maintain, and modify lifeguard schedules on a per-semester basis using our Payroll Software.
•    Plan and conduct monthly in-service sessions for lifeguards.
•    Create an environment that inspires innovation and effective student development outcomes.

Fiscal Accountability:

•    Forecast and operate the aquatics budget, under the supervision of the Associate Director of Programming
•    Initiate, create and implement revenue driven programs facilitating the operational goals of the department.
•    Update the financial model regularly and monitor cost effective strategies to maximize resources.
•    Coordinate all capital equipment purchases and projects with the Director in alignment with UTEP policy and procedures.
•    Prepare periodic reports, financial statements, and records on program activities, progress, status or other special reports for management.
•    Operate one of the three Procurement Cards available to the department, ensuring the fiscally responsible management of purchases and maintaining records of all transactions.

Project & Facility Management:

•    Manage and supervise all areas of operation during the weekend (i.e. Outdoor Adventure Program, Membership Programs, and Fitness Programs).
•    Manage and track all chemicals and supplies needed to run and operate the pool in an efficient, safe and professional manner in alignment with the policy and procedures of the University. 
•    Log, maintain, and assess facility usage and programming initiatives via Fusion. 
•    Log and maintain historical documentation of all accident/incident reports.
•    Responsible for development and implementation of the safety and risk management procedures for aquatic program. 
•    Assist with and Conduct Lifeguard, WSI, CPR and First Aid classes, monitor certifications and training necessary to meet the highest industry standards available. 

Program & Brand Development:

•    Plan, staff, conduct, and assess all aquatic classes, university programming, and special events related to or scheduled in the Aquatic Center. 
•    Develops, compiles, and works with Marketing to create promotional material for the Aquatic program
•    Maintain excellent customer relations by communicating with participants/user groups and responding to their needs in a timely manner.

Leadership:

•    Direct, manage, mentor and evaluate a team of student leaders and a large team of lifeguard personnel (including recruiting, hiring, training, etc.) to ensure safety and the quality of programs, practices and events. 
•    Participate in centralized strategic planning and initiatives, with a focus on Program Development and Innovation.
•    Serve as a liaison between department and campus organizations.
•    Serve as a mentor to other site leaders as needed, providing guidance, support and lessons learned.
•    Lead the team in contributing to a strategic plan to increase student recruitment and retention.

Strategic Accountability:

•    Develop and promote effective collaborative relationships among students, faculty, staff and alumni.
•    Oversee evaluation and assessment in areas of student recruitment, retention and participant satisfaction.
•    Build and maintain strong partnerships with other departments and affiliates on campus. 
•    Collaborate with and assist American Red Cross certified instructors working within the department to coordinate internal and external CPR/First Aid trainings.
•    Develop and implement learning outcomes and assessment tools that assure programs and events target the Quality Enhancement Program, High-Impact Practices of Student Employment and Leadership, enhance Study Abroad opportunities, and employ Community Engagement and Service Learning.
•    Actively participate in internal and external committees designed to further the impact and reach of the university’s vision and mission.

General:

•    Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
•    Comply with all State and University policies.
•    Other duties as assigned.

Qualifications

 

Required Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must be CPR, first aid, and AED certified within six months of hire along with any applicable certification(s) in specialized area.

Bachelor’s Degree

Two years of experience related to the statement of duties and responsibilities; or equivalent combination of education and experience.

Preferred Qualifications

Certified within six months of hire in these specialized areas: Lifeguard, Lifeguard Instructor and Water Safety Instructor.

Certified Pool and Spa Operator (CPO) or Aquatic Facility Operator (AFO) 

Master’s Degree

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to feel; reach with hands and arms and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand; sit; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and move up to 50 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

How to Apply

 

To apply:

https://zahr-prd-candidate-ada.utshare.utsystem.edu/psc/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U


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